Sponsorship and Program Facilitator – (WASH) at World Vision Tanzania Nov 2021

Job Position Sponsorship and Program Facilitator – (WASH) – Kagera at World Vision Tanzania

JOB PURPOSE

To provide technical support in design, implementation, monitoring and evaluation of Water supply, Sanitation and Hygiene (WASH) and natural resources management projects/programs within WVT areas of operation

Observe mission and core values of World Vision and demonstrate a quality of spiritual life that is an example to others.

MAJOR RESPONSIBILITES

% of time

Activity

End Results

10%

To support WASH projects/programs Team Leaders/Managers in ensuring compliance of all WASH standards and donor regulations

• Consult on the development of WASH technical programme design and planning
• Consult on the design and plan national WASH strategy
• Prepare detailed implementation plans in area of technical responsibility
• Develop annual work plans in the area of technical expertise
• Develops and ensures execution of procurement plan in alignment with policies and standards
• Develop budgets for sectoral initiatives

10%

Technical guidance, supervision & quality assurance

• Monitoring the progress of projects from beginning to end (from feasibility stage to design through to construction and hand over or supervision one section of a large project)
• Timely submission of progress reports to relevant partners
• Preparation of BOQ as per National Standards
• Provide technical supervision of the programme
• Stay apprised of direct implementation of activities
• Stay apprised of indirect support to implementation of services
• A ssess and track quality of implementation and alignment to standards, government policies and TP/DIP plans.
• Conduct activities to assess quality in the field, solicit community and stakeholder feedback

10%

Technical design and implementation of WASH projects

• Administering contract and ensuring that work is completed on time.
• Design, plan and implement WASH activities

10%

Monitoring, Evaluation and reporting

• Monitoring and evaluation of WASH activities
• Utilise field data to write reports and contribute toward learning and quality improvement
• Support the capture of lessons learned stories and good practice
• Knowledge management
• Support research projects to explore programme quality and efficacy, and to test new approaches and innovations

15%
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Management of sponsorship performance

• Monitoring of RC in line with partnership standards.
• RC records and files well managed and stored securely.
• Support RCs to correspond with sponsors in a timely manner.
• Facilitate processing of all special mails; Christmas cards, Spontaneous letters, APR, introductory letters within partnership standard.
• Support children to respond to sponsor correspondences- Sponsor letters and introductory letters.
• Support management of Support Office Queries, Gift Notifications, mails, and file copies of correspondences in children’s files.
• Conduct and produce quality periodic mailings Annual Progress Report – (APR) and Christmas Cards.
• Take quality pictures according to the required standards.
• Mobilize and support RC families to adequately prepare for and manage sponsor visits.
• All sponsorship standards are well maintained

15%

Monitoring of Registered Children

• Support development of integrated monitoring plan in assigned area with ADP stakeholder
• Analyze HOPE Horizon management report and follow up critical RCs findings by using case management tool
• Analyze Child well-being (CWB) RC visits and Service Operation Indicator (SOI) reports from HOPE Horizon and share them with AP stakeholders
• Compile monitoring reports for management action .
• Hold monthly / quarterly meetings with Child Monitors and guardians/parents and child protection committees to address findings from monitoring.
• Identify, train volunteers/monitor, partners and train on sponsorship philosophy and partnership standard.
• Provide quality and accurate information on presence, support and benefit to enable entry in STEP database.
• All sponsorship standards are well maintained

15%

Child Protection and Wellbeing

• Monitor the wellbeing and child abuse cases and report any accordance in line with child protection policy and guidelines.
• Work with local leaders to protection children from child violations and abuses on child protection.
• Sensitization of children including all RC on child protection.
• Sensitize children, guardians/parents and other stakeholders about children’s rights and responsibilities with a view to identify child violations.
• Facilitate spiritual nurture of children.
• All sponsorship standards are well maintained

10%

Financial and non-financial resource management

Ensure program assets, materials and financial resources are well managed to ensure Stewardship and accountability.

Stewardship be practiced by a candidate

5%

Core values

• Live the Core Values to ensure WV image and culture is well presented in the communities.

World vision core values be lived and maintained

Required Professional Experience

KNOWLEDGE/QUALIFICATIONS FOR THE ROLE

A minimum of 3 years’ experience in WASH hardware implementation

Required Education,

training, license,

registration, and

certification

Bachelor’s degree in Water Engineering or related field or equivalent experience

And Qualifications

Preferred Knowledge

Masters of Science in Water Engineering, registered with Tanzania board of Engineers.

Other qualification

• Computer skills and conversant with AutoCAD/ ArchCAD
• Demonstrate ability in supervision
• Experience in working with water projects
• Working knowledge of proposal writing and negotiation skills
• Good planning and organizational skills
• Ability to maintain effective working relationships with all levels of staff partners and donors

Travel and/or

Work Environment

Requirement

Work environment: Office-based some travel to WVT field offices

Travel: 20% Domestic/international travel is required.

Physical

Requirements

Language

Requirements

English, Swahili

KEY WORKING RELATIONSHIPS

Contact (within WV or outside WV)

Reason for contact

Frequency of contact

AP Offices, RUWASA-DM

Day to day implementation of project activities, provide technical support to ensure donor requirement are met

Daily/Weekly

Project Area

Tracking the timely implementation of the planned activities according to the Work Plan, delays and catch-up action plans, challenges as well as project resource utilization.

Bi-Weekly

Cluster Managers, Supply Chain, Finance, Operations

Review of WASH hardware technical implementation status, compliance, achievements, delays, as well as planning for the next phase of the project.

Weekly, Monthly

EARO, WVUS

Technical support and engagement, Monthly Updates, assignment on other WASH Initiatives, Fundraising opportunities, Capacity Buildings, Reporting

Weakly, Bi-Weekly, Monthly, quarterly

WASH Department Staffs

Working closely together to address WASH needs for World Vision Tanzania

Daily/Weekly

Operations Department, Program Quality & Resource Development Department, Supply Chain among other Support Departments

Interacting with other departments to ensure collaborative solution-driven actions are met for project successful.

On need basis

DECISION MAKING

CORE COMPETENCIES – For all positions, select the top 3 prioritized competencies from below. Click here for a quick overview of our Core Competencies.

☐ Be Safe and Resilient

☒ Deliver Results

☐ Build Relationships

☐ Be Accountable

☐ Learn and Develop

☒ Improve and Innovate

☒ Partner and Collaborate

☐ Embrace Change

For Management positions only, select the top 2 prioritized competencies from below.

☐ Model Self-Management

☐ Engage, Influence, Lead and Grow Others

☐ Run an Effective and Agile Organisation

☐ Develop the Organisation for the Future

HOW TO APPLY: CLICK TO APPLY ONLINE VIA OFFICIAL WEBSITE