Procurement Officer-School2030 at Aga Khan Foundation March 2022

Job Position Procurement Officer-School2030 at Aga Khan Foundation March 2022

Location: Dar es Salaam

Key responsibilities

• Lead and manage high-quality and effective procurement of project goods and services.
• Work with project team to generate annual procurement plans and track its implementation regularly
• Facilitate and take lead in ensuring that all procurements are adhering to AKF Policies and procedures, Donor standards and Value for money
• Lead the process of sourcing credible suppliers and vendors for goods and services in close partnership with the Finance Office and Procurement Committees
• Lead negotiations with suppliers and vendors to ensure value-for-money, transparency, and efficiency.
• Act as the secretary to the Aga Khan Foundation tender committee for all project procurements
• Conduct periodic reviews to ensure compliance with the required policies and procedures
• Prepare monthly and quarterly procurement tracking and analytical reports that will reflect the actual status of procurement activities in terms of effectiveness and efficiency
• Facilitate acquisition of service providers and maintain an up-to-date list of prequalified vendors
• Provide technical support in developing procurement strategic plans and implementations
• Follow up and ensure that all vendors are paid on time
• Coordinate tender committee meetings, tender opening, Contract negotiations and manage all required documentations
• Prepare quality and timely bidding documents for procurement of goods, works non-consultancy and consultancy services
• Establish effective feedback and feedforward mechanism to requesting team, vendors, suppliers, contractors etc
• Maintain an up-to-date system on procurement activities
• Develop and maintain an up to date achieve of all key documents and files relevant to the organization both in soft copies and hard copies
• Liaises with the supplier and other stake holders to ensure timely delivery of goods and services as per contract and LPO’s.
• Participate in inducting new project staff on issues related to procurement

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The requirements

Qualifications, Knowledge and Skills required

• Degree in Procurement /Procurement and Logistics management from reorganized institutions.
• Certified supplier professional (CSP) or equivalent qualification.
• Registered with procurement and supplies professional and technician Board.
• A minimum of 3 years working experience in a similar field and in a reputable organization, the experience of procurements in Donor funded projects will have added advantage.
• Basic knowledge on Finance will be an added advantage
• Excellent oral and written communication skills in English and Kiswahili
• Ability to work under pressure with multiple tasks, demands and deadlines with a positive and constructive attitude under minimal supervision
• Have an excellent understanding of procurement of goods and services and experience in engaging with service providers and suppliers
• Knowledge and understanding of procurement legislation and best practice and develop new and innovative approaches
• Impeccable integrity and work ethics
• Intermediate Proficiency in the use of computer and online procurement applications e.g., Business Central, etc
• Ability to explain complex situations in simple terms (Communication)
• Personal commitment to working as reliable, honest, & trustworthy member of a team
• Ability to meet deadlines and able to organise work effectively whilst being proactive and showing initiative and tenacity (achieving results)
• Commitment to the values of AKF and to its policy on equal opportunities, diversity, Inclusion and Accountability
• Ability to show logic and thinking through options before deciding on a course of action (thinking and understanding