Job Position Personal Secretary Needed At Mzumbe University
About Mzumbe University
Mzumbe University was established by the Mzumbe University Charter, 2007 under Section 25 of the Universities Act. No. 7 of 2005 which repealed Mzumbe University Act. No 9 of 2001. As a Training Institute, the University boasts of over 50 years‟ experience of training in the administration of justice, business management, public administration, accountancy, finance, political science and good governance.
POSITION: PERSONAL SECRETARY II – (1 POST)
DUTIES AND RESPONSIBILITIES
i. Type confidential and open letters;
ii. Take care of all office facilities under custody;
iii. Answer correspondences involving routine matters;
iv. Check office registers to ensure that they are well maintained;
v. Receive and directing visitors;
vi. Keep minutes/records of meetings;
vii. Take dictations by shorthand;
viii. Receive, sorting and file mails;
ix. Initiate and maintaining own file system;
x. Prepare agendas and making arrangements for various meetings;
xi. Receive files, distributing to officers and collect them back to the registry after their use;
xii. Trace files, circulars and any other things requested by his/her superior for
xiii. Perform any other related duties as may be assigned by his/her Supervisor.
QUALIFICATIONS AND EXPERIENCE
Holder of Ordinary/Advanced Secondary education certificate, Must have attended Secretarial course and passed stage III exams from any recognized training institution. Also must have 80wpm in both Shorthand and hatimkato with literacy in computer programs such as Windows, Microsoft Office, Internet, E-Mail, Publisher and have pass in both English and Kiswahili.
GENERAL CONDITIONS
i. All applicants must be Citizens of Tanzania with an age not above 45 years of age except for those who are in Public Service;
ii. All posts are in contract terms of three years;
iii. Applicants must attach an up-to-date Curriculum Vitae (CV) having reliable contacts; postal address/post code, e-mail and telephone numbers;
iv. Applicants should apply on the strength of the information given in this advertisement;
v. Applicants must attach their certified copies of the following certificates:-
• Postgraduate/Degree/Advanced Diploma/Diploma/Certificates;
• Postgraduate/Degree/Advanced Diploma/Diploma transcripts;
• Form IV and Form VI National Examination Certificates;
• Professional Registration and Training Certificates from respective Registration or Regulatory Bodies, (where applicable);
• Birth certificate;
vi. Attaching copies of the following certificates is strictly not accepted:-
• Form IV and form VI results slips;
• Testimonials and all Partial transcripts;
vii. An applicant must upload recent Passport Size Photo in the Recruitment Portal;
viii. An applicant employed in the Public Service should route his application letter
through his respective employer;
ix. An applicant who is retired from the Public Service for whatever reason should not apply;
x. An applicant should indicate three reputable referees with their reliable contacts;
xi. Certificates from foreign examination bodies for Ordinary or Advanced level education should be verified by The National Examination Council of Tanzania (NECTA).
xii. Professional certificates from foreign Universities and other training institutions should be verified by The Tanzania Commission for Universities (TCU) and National Council for Technical Education (NACTE);
xiii. An applicant with special needs/case (disability) is supposed/advised to indicate;
xiv. A signed application lettershould be written either in Swahili or English andAddressed to Secretary, Presidents Office, Public Service Recruitment Secretariat P.O. Box 2320, Utumishi Building at University of Dodoma – Dr. Asha Rose Migiro Buildings – Dodoma.
xv. Deadline for application is 26th April, 2021;
xvi. Only short listed candidates will be informed on a date for interview and;
xvii. Presentation of forged certificates and other information will necessitate to legal action;
HOW TO APPLY: All applications must be sent through Recruitment Portal by using the following address; http://portal.ajira.go.tz/and not otherwise
