Executive Assistant at SICPA October 2022

Job Position Executive Assistant at SICPA October 2022

We are currently looking for an experienced Executive & Administrative Assistant with outstanding analytical and communication skills to join our organization. The Executive & Administrative Assistant will support the General Manager as well the Administration office.

EXECUTIVE & ADMINISTRATIVE ASSISTANT

ROLE

• Handle correspondence, collate information, write reports and communicate decisions to relevant company stakeholders.
• Perform a variety of administrative and clerical tasks
• Provide support to managers and employees, assist in daily office needs and manage SICPA’s general administrative activities
• Arrange travel, and accommodation

Leadership    

• Participate with the Management team in developing a vision and strategic plan to guide the organisation
• Identify, assess and inform Management team of internal and external corporate governance issues that affect the organisation
• Facilitate internal communication (e.g. distribute information, create internal newsletters and schedule presentations)
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; and initiating telecommunications.
• Prepares reports by collecting and analysing information.
• Represents the GM by attending meetings in the GM’s absence and speaking for the executive.
• Maintains customer confidence and protects operations by keeping information confidential.

Operations Planning

• Develop and implement operational plans for the General Manager and ensure that SICPA Management goals and objectives work towards the strategic direction of the organisation
• Oversee the efficient and effective day-to-day operation of the General Manager
• Work closely with the General Manager coordinating Annual Report/Budget Reports
• Ensure the smooth running of the Management meetings and meeting with Government officials, including the following: co-ordination of meetings, assisting the GM with the preparation of agendas, papers and reports, presentations, attending meetings and ensuring minutes are written, ensuring follow-up on outstanding matters
• Complete special projects assigned by the GM (produce high quality reports, presentations)
• May lead projects or identify process improvements to enhance inefficiencies
• Maintains GM’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

PROFILE

• Although this area of work is open to all graduates, candidates with a Bachelor’s degree in accountancy and finance, business and management, and the law would be preferred
• Excellent relationship builder; able to demonstrate a high level of tact, discretion and diplomacy with all internal and external stakeholders
• Skilled in all aspects of planning and project management; Able to take an idea from concept to completion
• Commercial awareness.
• Resourceful, thorough and with an analytical approach
• Assertiveness and ability to complete tasks without direct supervision
• Good verbal and written communication skills.
• Meticulous attention to detail and the ability to work well under pressure.
• Discretion when handling confidential information
• Maintain a diplomatic approach towards issues.
• Confidence to provide support to high-profile company staff and board members.
• Ability to work under high pressure and short deadlines
• Excellent written and verbal communications skills
• Demonstrated advanced proficiency in Excel; excellent skills in all other Microsoft Office modules (Power Point; Word; Outlook) and Adobe Acrobat

JOIN US!

• Our success comes from our highly skilled and talented employees
• Respectful entrepreneurship and a long-term vision are key for success
• Our people contribute to a more secure world
• Diversity at all levels of an organization is a strength

We offer an exciting and challenging role, with great potential for personal development within a unique organization in a fascinating industry. Your file will be handled with upmost confidentiality and discretion.