CALL FOR INTERNSHIP PROGRAMME : PERSONAL SECRETARIES & SYSTEMS ADMINISTRATORS
The University of Dodoma welcomes applications for Internship Programme for the position of Personal Secretaries and Systems Administrators for a period of Twelve (12) months with possible extension upon satisfactory performance as per Guidelines and Procedures on Voluntary and Temporary Employment of the University of Dodoma, 2021.
POST: PERSONAL SECRETARY III (30 POSITIONS)
DUTIES AND RESPONSIBILITIES:
- Typing confidential and open matters.Taking care of all office facilities under custody;
- Answering correspondences involving routine matters;
- Checking office registers to ensure that they are well maintained;
- Receiving and directing visitors;
- Keeping minutes/records of meetings;
- Taking dictations by shorthand/hati mkato;
- Receiving, sorting and file mails;
- Initiating and maintaining own file system;
- Preparing agendas and making arrangements for various meetings;
- Receiving files, distributing to officers and collect them back to the registry after their use;
- Tracing files, circulars and any other things requested by his/her superior for office use;
- Performing any other duties related to his/her work as assigned by his/her superior.
QUALIFICATION AND EXPERIENCE:
Holder of Form IV Certificate with passes in English and Kiswahili plus Certificate in Secretarial Studies who have passed Shorthand (English) and Hati Mkato (Kiswahili) at a speed of 80 words per minute with computer knowledge in MS-Word, MS-Excel, Internet, Email, MS-Publisher from a recognized institution
POST: SYSTEMS ADMINISTRATORS (7 POSITIONS)
DUTIES AND RESPONSIBILITIES:
- To design computer systems charts and to provide the necessary systems documentation.
- To assist users in systems analysis and design.
- To execute and document test plans according to quality management standards and methods.
To prepare systems flow charts of information movements. - To undertake low level routine maintenance of ICT equipment.
- To perform any other duty assigned by the Supervisor.
QUALIFICATION AND EXPERIENCE:
Holder of Bachelor Degree in Computer Science, Information Systems, Information Technology, Computer Engineering, and Telecommunication or in any related field from a recognized institution
GENERAL APPLICATIONS CONDITIONS
- All applicants must be a citizen of Tanzania;
- Applicants must be aged between 18- 35 years;
- They must attach an up-todate Curriculum Vitae (CV) with reliable contact adresses;
- They must attach relevant certified copies of their academic and professional certificates. i.e Diploma/Certicicate/, form IV/ VI etc;
- Two letters of recommendation, at least one of which is from the candidate’s previous College/Institute or department referee;
- The application letter should categorically state the candidate’s home address, telephone; number, and how the applicant’s qualifications match the advertised internship position;
- Application letters should be written in English or Swahili language;
- Only shortlisted candidates will be contacted;
- Deadline for submission is two weeks from the date of first appearance of this advertisement.
- Applications should be directed to Deputy Vice Chancellor- Planning, Finance and Administrations, The University of Dodoma through P.O Box 259 Dodoma and email: dhrm@udom.ac.tz; dvc-pfa@udom.ac.tz
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