Job Tittle: Supply Chain Assistant (Warehouse Management)
Overall purpose of the role:
Day to Day Warehouse Management. To ensure smooth running of supply chin function to meet the program needs in line with the DRC Operations Handbook, donor and government rules and regulations.
Main Responsibilities:
- Ensuring full compliance on warehouse/inventory management
- Receiving, safe keeping and dispatching goods as per DRC warehouse management policy
- Ensuring adherence to safety and security standards across all warehouse premises
- Conducting physical inventory checks, monthly or regular checks as per DRC and Donor’s guidelines.
- Manage Warehouse and general storage of warehouse facilities and consignments.
- Provide weekly warehouse stock reports and share with Supply Chain Team Leader – Logistics
- Provide timely information on items that needs to be disposed of, this includes unused or expired commodities (broken, expired etc.)
- Conducting delivery follow up and coordination with other warehouse colleagues on delivery of various goods and services to different locations.
- Making prior communication and arrangement on items that need to be shipped from one location to another
- Follow up on securing camp entrance permits for Nduta and Nyarugusu Refugee camps. This involves coordination with Government Authority, DRC sector leads and other supply chain colleagues for timely camp entrance permits.
- Providing timely incident reports related to warehouse facilities or consignment stored in the warehouse in case of any discrepancies observed.
- Providing information to Supply Chain staff responsible for asset management in case any new asset or equipment is purchased and need to be received, stored or upon dispatching.
- Securing all warehouse documentations in a proper way as per DRC filling SOP.
Representation
- Build and maintain strong relations with external stakeholder where this relates to Supply Chain. This includes with suppliers, relevant governmental bodies, UNHCR and its logistics partner.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
At least 3 years’ experience in Supply Chain functions in a Humanitarian context
Knowledge of supply chain management especially logistics
Knowledge of key donor policies and compliance procedures, like UNHCR, DANIDA etc
Experience working with DRC Dynamics or a similar ERP system
Full professional proficiency in English and Kiswahili
Excellent communication skills – both oral and written
Education
- Bachelor’s degree or Diploma in relevant sector and field experience.
- Certificate in Humanitarian Logistics and Supply Chain Management.
Key stakeholders:
• SCTL, SCM, Area Manager and Head of Support Services
• Supply chain staff, Programme Staff
• Donors,
• Suppliers
• Local authorities
Languages:
- English (Fluent, written and spoken)
- Swahili (Fluent, written and spoken)
Competency profile
- Compliance and Detail-oriented
- Strong team player
- Excellent interpersonal skills, culturally sensitive and adaptable
- Flexible, enthusiastic and willing to learn from others
- Understands humanitarian issues in Tanzania, and the region
- Willing to travel to project sites in Tanzania
APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY
Apply Before 04th April 2024
Job Tittle: Driver
Overall purpose of the role:
The objectives of this position is to perform the driving of DRC vehicles and ensure the safety of staff, looking after the vehicle assign to you and ensuring that DRC driving rules and regulations as well as those of the United Republic of Tanzania are strictly adhered to.
Main Responsibilities:
- To perform all regular driving vehicles duties for DRC Tanzania
- To ensure that you are familiar with safety procedures relating to vehicle and travel, and that all procedures and guidelines are followed.
- To take responsibility for safety of passengers, and to ensure both driver and passengers fasten seatbelts at all times.
- To ensure that vehicles are properly maintained and fueled at all times
- To carry out daily checks (water, oil, battery, tires, windscreen wipers, etc.) and clean the vehicles to which you are driving
- To accurately record all journeys made in the log sheets of the vehicle.
- To ensure that all traffic regulations in Tanzania and speed limits are observed at all times.
- To adhere to all security guidelines of DRC
- Responsible for all equipment’s and tools on board on the vehicle and account for.
- Responsible of goods loaded in the vehicle and deliver them to the recipient in good conditions.
- To ensure that the vehicle is securely locked at all times when not in use
- To perform related duties as and when required by DRC
Representation
- Build and maintain strong relations with external stakeholder where this relates to Supply Chain. This includes with suppliers, relevant governmental bodies, UNHCR and its logistics partner.
About you
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
• Minimum 2 years working experience especially within the rough road context
• A valid driving license which covers all light vehicle
• Responsible attitude and a mature understanding of the nature of the work
• Experience of driving four-wheel drive vehicles
• Ability to work as part of a team
• Verbal and written in English
Education
- Secondary education level is required
- Driving college certificates
Key stakeholders:
- Donors
- Danish Refugee Council staff members
- Beneficiaries
Languages:
- English (Fluent, written and spoken)
- Swahili (Fluent, written and spoken)
Competency profile
- Compliance and Detail-oriented
- Strong team player
- Excellent interpersonal skills, culturally sensitive and adaptable
- Flexible, enthusiastic and willing to learn from others
- Understands humanitarian issues in Tanzania, and the region
- Willing to travel to project sites in Tanzania
Position Information
Employment category: Grade J
Reporting to: Supply Chain Team Leader
Technical line manager: Supply Chain Manager
Direct reports: N/A
Unit/department: Support Services
Location: Kasulu/Nyarugusu
Providing equal opportunities We are committed to creating an inclusive and positive work environment based on mutual respect for all employees. All applicants are considered for employment without attention to race, age, ability, ethnicity, nationality, religion, gender identity, sexual orientation, marital status, or any other factor. At DRC we celebrate diversity and appreciate our employees for the people they are and their unique skills, backgrounds, and perspectives. We encourage all interested candidates to apply.
DRC strives to attract, motivate and retain qualified national staff within its programs. As such, we strongly encourage national and diaspora candidates to apply for this position. However, candidates should take into consideration that DRC cannot employ, under an international contract, a national of the country in which he or she will be working (in this case, the United Republic of Tanzania)
Promoting high standards : DRC’s capacity to ensure the protection of and assistance to refugees, IDP’s and other persons of concern depends on the ability of our staff to uphold and promote the highest standards of ethical and professional conduct in relation DRC’s values and Code of Conduct, including safeguarding against sexual exploitation, abuse and harassment. DRC conducts thorough and comprehensive background checks as part of the recruitment process.
Application and CV
Only motivated applications that address the stipulated duties and meet the required qualifications, sent together with a CV, will be considered.
APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY
Apply Before 10th April 2024
Job Tittle: Consortium Finance Coordinator
Overall purpose of the role:
DRC is preparing for a multi-year humanitarian project which will be implemented through a Consortium of (I)NGOs in the Kigoma region of Tanzania. DRC is looking for a Finance Coordinator Consortium (open to Tanzanian nationals only) who will be responsible for the overall financial management of the Consortium budget, the day-to-day routine financial duties, review of budget/budget modifications and is the lead finance focal point for the Project Management Unit and acts as Technical Finance focal point for all Consortium partners Finance focal points.
Main Responsibilities:
- Working with the Consortium Partnership Coordinator, lead on assessing partner finance capacity and the development and delivery of finance capacity strengthening initiatives.
- Along with financial capacity strengthening initiatives to provide technical assistance to Consortium members as necessary to achieve and maintain high standards of compliance.
- Ensure the proper systems (process and tools) for monitoring the compliance for the Consortium and members are set up during the planning, implementation and close-out stage of the project.
- Monitor the financial aspects of Consortium and Implementing Partners in line with donor requirements and partnerships’ agreed policies and procedures with support from the Country Finance Managers.
- Ensure timely disbursement of funding to Consortium members/implementing partner according to instalment plans.
- Ensure accurate and timely recording and posting of monthly Consortium members/implementing partner expenses are done in DYN.
- Follow up with partner/Consortium members for reimbursement of any unspent funds.
- Ensure consortium partner’s compliance with relevant country statutory and other financial obligations such as taxes and statutory returns.
- Ensure all consortium required documentation for financial audits is in place.
- Ensure that financial, logistics and HR management systems and records from all the Consortium and members are complete, adequate in order to identify and protect the assets and interest of the partnerships.
- Undertake regular compliance visits to assess the compliance of financial, HR and logistics systems of Consortium and Implementing Partners and put forward recommendations for improvements where appropriate with support from Support Services Departments.
- Overseeing financial progress against agreed targets of the project, including monitoring of finance capacity strengthening initiatives targets among Consortium and Implementing Partners.
- Ensure that Consortium and members finance reports are thoroughly reviewed in coordination with the level of risk assessed and in accordance with DRC and the donor financial guidelines.
- Check the maintenance of a good filing system for all financial and accounting deliverables to ensure ease of access during internal/external audit.
- Oversight of financial and administrative management of the programme overall (including liaison at Regional level, Country level and Consortium and Implementing Partners) ensuring compliance with DRC and the donor rules and regulations.
- Organizing and leading monthly BFU/TDL reviews meeting and monitor actual spending and advise Programme and Finance teams at Country Office level and Consortium and Implementing Partners Finance team on financial issues (overspends, underspends, compliance issues, clearing of outstanding advances etc.).
- Preparing budget modifications where needed in collaboration with Programme and Finance teams and Consortium and Implementing Partners relevant focal points.
- Minimizing financial risks by ensuring that partnership (implementing and consortium) members’ financial policies and procedures are strictly adhered to through predefined effective internal control systems.
- Ensure completeness, accuracy and validity of information regarding the payment documents before payments are done, including salary and share cost allocation.
- Ensuring the implementation of recommendations raised through internal and external audits, compliance audits, financial strengthening initiatives etc.
- Coordination with consortium members and/or with NGO Liaison bodies to obtain relevant local tax laws/requirements and ensure all partners comply. This includes obtaining tax exemptions (i.e. Value Added Tax [VAT]) letters on a yearly basis where needed.
- Coordination with the procurement and logistics departments of Implementing/Consortium members to ensure the relevant taxes (if applicable) are indicated in all supplier documentation and paid to the relevant departments in a timely manner.
- Providing financial management support for the close-out process and external audit process.
About you:
In this position, you are expected to demonstrate DRC’s five core competencies:
- Striving for excellence: You focus on reaching results while ensuring an efficient process.
- Collaborating: You involve relevant parties and encourage feedback.
- Taking the lead: You take ownership and initiative while aiming for innovation.
- Communicating: You listen and speak effectively and honestly.
- Demonstrating integrity: You act in line with our vision and values.
Qualifications and Experience
- Minimum 5 years of practical experience in financial management
- Proven experience in managing large budgets.
- Competence in providing technical guidance and training.
- Proven experience in working with national partners, local/government authorities.
- Working experience with relevant donors (e.g. UNHCR, ECHO, WFP, FCDO or BPRM guidelines)
Education
- Master’s degree in finance/accounting or business administration.
Key stakeholders:
- Representants of the consortium members
- Area Manager
- HOP
- Economic Recovery and Protection Managers
- Grants Manager
- Donors
Languages:
- English (Fluent, written and spoken)
- Swahili (Fluent, written and spoken)
Competency profile
- Compliance and Detail-oriented
- Strong team player
- Excellent interpersonal skills, culturally sensitive and adaptable
- Flexible, enthusiastic and willing to learn from others
- Understands humanitarian issues in Tanzania, and the region
- Willing to travel to project sites in Tanzania
Position Information
Employment category: Grade G
Reporting to: Grants Management Coordinator
Technical line manager: Head of Support Services
Provides Technical Supervision to: N/A
Direct reports: N/A
Unit/department: Support Services
Location: Kibondo, Kigoma – Tanzania
APPLICATION INSTRUCTIONS: CLICK HERE TO APPLY
Apply Before 15th April 2024.
